General Information

Venue

Port Elizabeth, the Windy City, Ibhayi or the Friendly City – is a coastal hub in the Eastern Cape where locals proudly proclaim that everything lies within 15 minutes’ drive of the airport.

It is one of the largest cities in South Africa, and lies 770km east of Cape Town, where it forms part of the Nelson Mandela Bay Metro. The coastal strip of Nelson Mandela Bay incorporates a 40km stretch of beaches, with protected areas for swimming, fishing, surfing, scuba diving, snorkeling and sailing.

Boardwalk Hotel & Convention Centre

Port Elizabeth’s Boardwalk International Convention Centre (ICC) ticks all the boxes – 10 minutes from the airport, on the beachfront Golden Mile, and managed by a top team. The Boardwalk Convention Centre caters for conferences, exhibitions, events and concerts. Its largest venue, the ballroom, has a sub-divisible 2000m² area and can cater for up to 2 400 delegates cinema-style.

The hotel is ideally located beside the Boardwalk Convention Centre. Its located in the Boardwalk entertainment complex where guests are spoilt for choice.

Address:
Marine Drive
Summerstrand
Port Elizabeth
+27 (0)41 507 7777
S 33° 59′ 9.5346″ E 25° 39′ 29.2638″

From the airport
Click here for directions


Language

The official language of the conference will be English. No simultaneous translation service will be provided.

Exhibitions

Companies and suppliers will exhibit their latest innovations in the field, give demonstrations and will be available to answer questions. You will have ample opportunity to visit the exhibitions during refreshment breaks.

Admission name-tags

Conference nametags must be worn by all participants at all times during the conference and on all conference premises. Only participants or accompanying persons wearing their conference nametags will be admitted to the scientific sessions and the social events.

Credit cards

Major credit cards (American Express, Diners Club, Mastercard, Visa) are accepted in most hotels, restaurants and shops.

SA weather

Please click here for an updated weather report in Port Elizabeth, SA.

Travel arrangements

Delegates are responsible for their own travel arrangements to and from the conference. All costs incurred will be for your own account.

INTERNATIONAL DELEGATES

NB! ALL VISITORS (irrespective of whether they need a visa or not) MUST have 2 adjacent blank pages in their passports, which must be valid for 6 months after their departure from South Africa. These pages must be entitled “Visas”. (Note that some passports have an “Endorsement” page, often towards the end, which is not valid for this purpose). This requirement is strictly enforced.

Visitors’ visas are required for international travellers who have permanent residence outside South Africa and who wish to visit the country on a temporary basis for tourism or business purposes for a period of 90 days or less.

Requirements for visitors’ visas differ from country to country (click here so see which countries are currently exempt) and the requirements are subject to change. As each application is treated as an individual case, you should make enquiries with your nearest South African mission or consulate abroad or any office of the Department of Home Affairs to see whether or not you are required to apply for a visa.

Countries exempt from South African Visas: http://www.dha.gov.za/index.php/immigration-services/exempt-countries

Remember that there is a fee charged for issuing a visa, and you should check the cost with the office as well, as this is updated annually. The fee is payable in different currencies in different countries.

As of 1 June 2015, when parents are travelling with a child, such parents must produce an unabridged birth certificate of the child reflecting the particulars of the parents of the child. Provision is also made for one parent travelling with a child and where one parent or both parents are deceased or the child is travelling with a relative or another person. Other requirements are listed below and detailed in the Immigration Regulations, 2014. Please click here for more information.

Visas for people attending a conference in South Africa

  • Normal procedures must be followed for applying for a visitor’s visa (Form BI-84) click here to download form
  • The application for a visa must be supported by a letter of invitation for the conference
  • The conference organizer will notify the Department of Home Affairs that the conference is taking place – giving all the relevant details and a list of delegates, if possible
  • The Department of Home Affairs will then notify all South Africa representatives abroad, authorising them to issue visas to the delegates providing that
    o nothing detrimental is known about the delegate, and that
    o all visitor visa requirements are met

All delegates from outside Africa are encouraged to take an inter-continental flight directly into Cape Town or Johannesburg on well-known carriers or their alliance partners.

IMPORTANT DOCUMENTS

Make two copies of all your important documents, like passports. Take one with you, in a different bag to the original, and leave one at home with a responsible, easily reachable person. Try to memorise all your important numbers – passport numbers, credit card numbers, etc – or store them securely (some smartphones have “password keeper” applications). If you lose your bag, this could be an enormous help

ENTRY VISAS

Please contact the SA Embassy or High Commission in your country or region. For contact details of SA Missions, visit the South African Department of Foreign Affairs website at http://www.dfa.gov.za/
Please ensure that there is more than 5 empty pages in your passport before applying for a visa to South Africa.

Insurance

The congress organisers cannot accept liability for personal injuries sustained, or for loss of, or damage to, property belonging to congress participants (or their accompanying persons), either during or as a result of the congress. Please check the validity of your own insurance. Also, please check with your local embassy if you require visas to enter South Africa.

Liability

The USANA Congress Secretariat has taken all reasonable care in making the arrangements for the Congress. In the event of unforeseen disruptions, neither USANA or CONSULTUS can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but USANA reserves the right to alter the programme if and when deemed necessary. The Congress Secretariat acts as an a agent only in securing hotel, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the Terms and Conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The Congress Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

All accommodation, travel, programme and other arrangements are subject to alteration and cancellation at any time without prior notice, due to factors that are outside of the organizers reasonable control. This will be at the sole and absolute discretion of the organizers. Should such events, such as Force Majeure (eg war, earthquake, fire, flood, vandalism, destruction, act of God or of government, legislative enactment or amendment, regulatory interference, strikes, lockouts or any other industrial disputes as well as all other causes beyond the reasonable control of a party) render the organizers unable to deliver such service, the organizers shall not be held responsible. The organizers cannot be held responsible for any damages, and or costs, whatsoever arising from any such alteration or cancellation